Report Writing

The Style of Report Writing

Language and Style of the Report

The language used in a report should be suitable for the purpose and audience, with a preference for simplicity. Sentences should be concise and easy to understand. Each paragraph should focus on a single idea, presented through well-organized sentences. The report as a whole should convey a unified thought. The use of straightforward, everyday language and a direct writing style is ideal.

Length of the Report

The length of a report depends on its subject. It should be concise and focused, covering only the most essential or significant information. Unnecessary details and lengthy paragraphs should be avoided to maintain clarity and brevity.

Examples of Reports

Reports on Something Heard:

• Ø  A public leader’s speech.
• Ø  A lecture at a religious gathering.
• Ø  A discussion during a seminar.
• Ø  Proceedings of a conference for teachers, preachers, or leaders.
• Ø  Messages received via radio, telephone, or email.
• Ø  Speeches given at welcome or farewell events.

Reports on Something Seen:

• Ø  Accounts of accidents, terrorist incidents, floods, earthquakes, or other natural disasters.
• Ø  Observations during visits to factories, markets, shops, construction sites, or airports.
• Ø  Experiences at seaports, bus stations, train stations, polling stations, parks, parties, or educational institutions like schools and universities.

QUESTION: Suppose you are working as a price control officer. In view of the growing rates of the daily consumer items, the authorities ask you to investigate and write a report on it . your report should cover the following points:

•       surprise visit to the market
•       cause of the price hike
•       impact on the low-income consumer and the middle class 
•       suggestion as how to control it

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To,                    January 25, 2022                                                                                               

The Director,

The Punjab Food

Authority, City A.B.C.

 

From,

The Assistant Food Controller,

Food Authority,

City A.B.C.

Subject: Report about the Inflation of the Daily Consumer Items

 

Introduction:

 

I am Assistant Food Controller of the City A.B.C. after receiving complaints on the citizen portal about high rates of daily consumer items. I have been given the task of investigating the reasons of the growing rates of the daily consumer items. After my surprise visits to markets and investigating from different shopkeepers and consumers.

I am writing my report to highlight different aspects related to the growing price of daily consumer items.

Report:

During my surprise visit to markets, I came to know that the prices of necessary consumer items are increasing on a daily and weekly basis as well depending upon the demand of different items. 1 visited chicken shops, Coffity, DE Minister Cafe, Chahe Khana, Nawab Restaurant, vegetables and fruits market, Bismillah Fast Food, Khan General Store, Sasta Bazar and Punjab Cash and Carry. High penalties (along with imprisonment) were charged on those who were over-charging and had no rate lists displayed.

There are many causes due to the increase in inflation. Firstly, some sections of the businessmen are intentionally overcharging the public to shift all the blame on the present government.

Secondly, the hoarders are smart enough to be caught by the officials of the food department as they have some hidden secret places where they hoard consumer items. This criminal act causes artificial shortage of consumer items in the open market and prices suddenly go higher. Thirdly, the severe effects of international markets along with increase in dollar rate in respect to our currency caused sudden rise in inflation. All these factors along with unemployment and illiteracy are making the life of poor people miserable and pathetic.

 

Conclusion:

 

The growing prices of daily consumer items are hurting poor and average people's lives. Lack of interest of the government officials and the inappropriate process of check and balance are great hindrances to stop inflation in prices. Therefore due to black marketing and hoarding goods, it is getting harder to stop the growing prices of daily consumer items.

 

Suggestions:

To address this problem seriously, the government has to take steps so that low income people can spend their lives comfortably and free of tension. I want to put forward the following suggestions to control the prices:

➢     The government should relax taxes on necessary consumer items to benefit the public having meager resources of income.

➢     The government should empower the food department to catch some big fish which presently slip away from the weak traps.

➢     The government should take solid measures to increase production of the local products this will boast up the local industry and provide more job opportunities.

➢     The government should strengthen the hands of the food department to take some strict actions against those who are involved in hoarding and black marketing.

 

Signature

X.Y.Z.

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